Event Services Leader Streamlines Finance & Procurement with Oracle ERP Cloud Driving Efficiency, Visibility & Compliance

Jyoti Mohanty

Enterprise Architect

5 mins

Published : September 25, 2025

About the Client

The client is a global leader in event services, managing large-scale corporate and consumer events worldwide. With multiple finance and procurement teams operating in different regions, they faced challenges in standardizing processes and gaining real-time visibility into spend, approvals, and compliance.

The Challenges

The client's legacy systems were siloed, leading to inefficiencies across finance and procurement operations:

Fragmented Vendor Management: Over 400 vendors were managed across multiple geographies without a unified system.
Manual Procurement Workflows: Purchase requisitions and approvals were routed manually, slowing down the process.
Inconsistent Compliance: No systematic enforcement of procurement policies across entities.
Limited Financial Visibility: Finance lacked consolidated reporting, making it hard to track budgets, spend, and liabilities.
Error-Prone Accounts Payable: Manual invoice matching and reconciliation led to delays and errors.
Lack of Integration: Disconnected procurement and finance workflows caused bottlenecks and inefficiencies.

The client sought a cloud ERP to unify finance and procurement, automate workflows, and gain real-time insights-avoiding rising costs, compliance risks, and strained vendor relationships.

See how Elfonze automated invoice & AP logic in our work order automation story to cut errors and speed reconciliation

The Solution

We implemented a comprehensive Oracle ERP Cloud transformation covering Finance and Procurement, tightly integrated with other business systems.

Key Solution Elements:

Procurement Automation
- Digitized requisition, purchase order, and approval workflows
- Enforced compliance with approval hierarchies and budget validations
We applied a design approach similar to the one in our Order Management Compliance Automation story, where rules, validations, and policy enforcement were embedded into workflows
Vendor Portal Enablement
- Introduced a centralized vendor portal for 400+ suppliers to track POs, submit invoices, and receive updates
- Improved collaboration and reduced email/manual coordination
Finance Process Modernization
- Automated invoice matching and reconciliation with Oracle ERP
- Introduced system-driven controls for budget checks and approvals
Unified Reporting & Dashboards
- Built real-time dashboards for spend analysis, procurement compliance, and AP performance
- Enabled consolidated financial visibility across entities and geographies
Technology Extensions
- Leveraged Oracle Integration Cloud (OIC) for cross-system synchronization
- Used Oracle VBCS for custom extensions, including supplier compliance checks and status tracking
We also tackled invoice automation in our work order automation engagement to remove manual reconciliation delays.
You can also check how Elfonze enabled automated PO receipts and lot traceability in a global materials client, eliminating dual manual entries.

Tools Used

Oracle ERP Cloud (Finance, Procurement)|Oracle SCM Cloud|OIC|VBCS|

Business Impact

The transformation streamlined finance and procurement, delivering measurable business benefits:

End-to-End procurement automation, eliminating manual routing and delays

Built custom inventory management with Oracle Apex for offline asset tracking

Improved vendor collaboration with a centralized portal for 400+ suppliers

Automated, Accurate and timely invoice matching, reducing AP cycle times and errors

Stronger compliance enforcement, reducing policy violations

Consolidated financial visibility, enabling better decision-making and spend control

Improved operational efficiency, allowing finance and procurement teams to focus on strategic priorities

Jyoti Mohanty

Enterprise Architect

As the Lead Solution Architect, Jyoti played a pivotal role in the successful implementation of Procurement & Financial Cloud for Encore. His core responsibilities included requirements gathering, solution design, model development, configuration, and cross-functional collaboration to ensure seamless execution and business alignment. Participated in System Integration Testing (SIT), and User Acceptance Testing (UAT) throughout the system development lifecycle; assisted with Go-Live preparation, and provided post production support.